Apply for Funding
Before you Apply
Before you submit an application for an Organizational Grant, please review the following items - it contains useful information that can greatly increase your organization's chance of getting a grant:
- Thoroughly read the UOC Grant Guidelines page (review all three sections: General, Administrative Grants, and Event Grants):
- Decide what type of organizational grant you're applying for (the Grant Guidelines page, linked above, provides ample information on both):
- An Administrative Grant is meant to aide in the upkeep and essential functions of a student organization (other than publications). Grants given under this type fund regular meetings and internal activities, among other things. There is currently a $400 Administrative Grant limit per established organization for each semester.
- An Event Grant is meant to provide funding for events planned and hosted by all student organizations, and account for the majority of the UOC budget. These events must be open and free for the entire undergraduate population. There is no limit to an Event Grant, and the UOC will decide to fund events based on their scale and impact on student life.
- A Publication Grant is set aside for organizations that release content regularly. Publications on campus should not apply for Adminstrative Grants.
- Discuss your application with a Organization Finance Manager (OFM)
- Organization Finance Managers of the UOC should be the primary point of contact for student groups; they aide organizations in applying for grants and advocate for their interests. You can see the full list of OFMs under the "About" page of this website.
- Especially before submitting an Event Grant, student leaders are highly encouraged to discuss the application with their Organization Liaison so the UOC can be provided with additional information beyond what is expressed in the application.
Apply for a Grant
Note that the UOC is moving away from allocating the majority of its budget towards Administrative Grants. We highly favor Event Grants (for their positive impact on studnet life) and Administrative Grant regulations will be strictly enforced.
Please also note that publications on campus should apply for Publication Grants instead of Administrative Grants, but they are also eligible to apply for Event Grants.
Application Timeline (Spring Semester)
|Round One||January 16, 2015 (11:59pm)||January 21, 2015||February 6, 2015|
|Round Two||January 30, 2015 (11:59pm)||February 4, 2015||February 20, 2015|
|Round Three||February 13, 2015 (11:59pm)||February 18, 2015||March 6, 2015|
|Round Four||February 27, 2015 (11:59pm)||March 4, 2015||March 20, 2015|
|Round Five||March 27, 2015 (11:59pm)||April 1, 2015||April 17, 2015|
*Some exceptions apply, but please refer to the receipt policy below for details.
After You Apply
All grant decision notifications will be sent out via email by 11:59pm on the dates outlined above. If you received a grant or a partial grant, please pick up your check at the Yale College Business Office located in Suite 630, 55 Whitney Ave. on Wednesdays between 1pm and 4pm and Fridays between 10am and 4pm (but be aware that new checks are issued every Friday, so if you received a decision email on or before Wednesday, it will not be available until Friday). If these times do not work, students are welcome to set up a separate time with Betty Jane from the Business Office at firstname.lastname@example.org.
Please note that checks must be picked up within two weeks from the Friday of the week that decision emails are sent. Checks that are not collected in that time period will be voided since the UOC has an obligation to be fair to other organizations and release unused funds for future funding cycles.
You must submit your receipts to the Business Office according to the following receipt policy:
- In general, receipts are due two weeks after grant decision notifications are sent out by Organization Finance Managers every round. This date always falls on a Friday (specific dates outlined in the table above).
- For event grants, receipts should be turned in within either two weeks after the date of the event or two weeks after the grant decision notification was sent, whichever one occurs sooner.
- For administrative grants that are meant to be used throughout the semester, receipts should be turned in by April 17. If you are unable to turn in receipts by this date, please email email@example.com to arrange for an alternative time.
- Only the OFFICIAL TREASURERS of registered organizations should be collecting and turning in receipts of any kind. This is especially true for events for which there may be additional persons involved with the organizational finances.
- Failure to hand in receipts by the deadlines may result in ineligibility to receive funding from the UOC for the subsequent semester or academic year.